What it is
Keyword.com allows you to manually export your ranking data at any time.
You can download:
PDF reports
CSV files
Text exports
PDF & CSV Exports can generate a snapshot of your data based on your current project configuration. TXT Export generates a list of all keywords in the project only without metrics.
This is different from Scheduled Reports, which automate recurring email delivery.
Why it matters
Manual exports are useful when you need:
A one-time client report
A snapshot for a meeting
Raw data for analysis
An offline archive
A quick executive summary
Exports run in the background, so you can continue working while Keyword.com generates your file. The dedicated Exports page keeps your generated files and their statuses in one place.
Available export formats
1. PDF
Best for:
Executive reporting
Client presentations
Clean, formatted SEO summaries
Sharing via email manually
PDF exports reflect:
Visible columns
Active filters
Sorting
Position buckets
Current report date
2. CSV
Best for:
Internal analysis
Spreadsheet workflows
Data teams
Advanced reporting models
CSV exports provide structured data suitable for Excel or Google Sheets.
3. Text
Best for:
Exporting a clean list of keywords
Sharing keyword sets only
Migrating keywords to another tool
Quick copy/paste use
‼️ Important:
A Text export generates a list of all keywords in the project only.
It does not include:
Rankings
Metrics
Search volume
Movement data
URLs
It is purely a keyword list.
How to export ranking data
To generate an export:
Open the Exports page.
[Confirm: Select the exact button or control used to start a new export.]
Choose CSV, PDF, or TXT.
Set the date range for the export.
Choose whether you want the completed file emailed to you.
Start the export.
Keyword.com generates the export in the background, so you can continue working while the file is prepared. You receive a link when the file is ready.
When exporting a CSV you can select a date range to get historical results.
You can choose to receive the report via email as soon as it's ready.
Manage generated exports
Open the Exports page to see all your exports in one place:
https://app.keyword.com/exports
For each export, the page shows:
Status
File format
Row count
When an export is ready, you can download it from the page. You can also download a previously generated export again or retry an export that failed.
What gets included in an export
Exports reflect your current project state.
This includes:
Visible columns
Sorting order
Filters applied
Comparison timeframe
Report date
Ranking bucket configuration
Historical ranking (CSV only)
⚠️ Important: Exports are not static templates. They mirror your table configuration at the time of export.
Controlling which columns appear in exports
To control what appears in exported files:
Go to Settings → Table
Select which columns should be visible
The selected columns determine what appears in:
PDF exports
ViewKeys
Scheduled Reports
If you change visible columns later, future exports will reflect the updated configuration.
Using custom report date for PDF exports
You can export historical snapshots.
To change report date:
Click Filter
Select Report Date
Choose the desired date
Then export to PDF
This allows you to:
Export monthly SEO snapshots
Create before/after comparisons
Archive historical performance
Manual exports vs scheduled reports
Feature | Manual Export | Scheduled Report |
Trigger | Manual | Automated |
Delivery | Download link, with optional email delivery | |
Recurring | No | Yes |
Email customization | No | Yes |
Best for | One-off reports | Ongoing client updates |
Use manual exports when you need a one-time file without setting up recurring automation.
Best practices
Review column settings before exporting
Keep PDF exports concise for executives
Use CSV for internal analysis
Avoid unnecessary columns in client-facing exports
Use the Exports page to check progress or retry a failed export instead of starting an unrelated duplicate export.