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Exporting Ranking Data (PDF, CSV, Text)

Download ranking data in multiple formats for external reporting and analysis.

What it is

Keyword.com allows you to manually export your ranking data at any time.

You can download:

  • PDF reports

  • CSV files

  • Text exports

PDF & CSV Exports can generate a snapshot of your data based on your current project configuration. TXT Export generates a list of all keywords in the project only without metrics.

This is different from Scheduled Reports, which automate recurring email delivery.

Why it matters

Manual exports are useful when you need:

  • A one-time client report

  • A snapshot for a meeting

  • Raw data for analysis

  • An offline archive

  • A quick executive summary

Exports run in the background, so you can continue working while Keyword.com generates your file. The dedicated Exports page keeps your generated files and their statuses in one place.

Available export formats

1. PDF

Best for:

  • Executive reporting

  • Client presentations

  • Clean, formatted SEO summaries

  • Sharing via email manually

PDF exports reflect:

  • Visible columns

  • Active filters

  • Sorting

  • Position buckets

  • Current report date

2. CSV

Best for:

  • Internal analysis

  • Spreadsheet workflows

  • Data teams

  • Advanced reporting models

CSV exports provide structured data suitable for Excel or Google Sheets.

3. Text

Best for:

  • Exporting a clean list of keywords

  • Sharing keyword sets only

  • Migrating keywords to another tool

  • Quick copy/paste use

‼️ Important:

A Text export generates a list of all keywords in the project only.

It does not include:

  • Rankings

  • Metrics

  • Search volume

  • Movement data

  • URLs

It is purely a keyword list.

How to export ranking data

To generate an export:

  1. Open the Exports page.

  2. Choose CSV, PDF, or TXT.

  3. Set the date range for the export.

  4. Choose whether you want the completed file emailed to you.

  5. Start the export.

Keyword.com generates the export in the background, so you can continue working while the file is prepared. You receive a link when the file is ready.

When exporting a CSV you can select a date range to get historical results.

You can choose to receive the report via email as soon as it's ready.

Manage generated exports

Open the Exports page to see all your exports in one place:

https://app.keyword.com/exports

For each export, the page shows:

  • Status

  • File format

  • Row count

When an export is ready, you can download it from the page. You can also download a previously generated export again or retry an export that failed.

What gets included in an export

Exports reflect your current project state.

This includes:

  • Visible columns

  • Sorting order

  • Filters applied

  • Comparison timeframe

  • Report date

  • Ranking bucket configuration

  • Historical ranking (CSV only)

⚠️ Important: Exports are not static templates. They mirror your table configuration at the time of export.

Controlling which columns appear in exports

You can configure default columns in Settings → Table, or choose columns for an individual CSV export.
​

Set default columns

  1. Go to Settings → Table.

  2. Under Ranking Table Columns, select which columns to display.

  3. Use Show in Shared to choose columns for shared ViewKey reports.

  4. Use Show in PDF to choose columns for PDF reports.

These settings control the default columns used in the corresponding reports. Future reports reflect any changes you make. Shared reports can also have project-specific column selections configured in Sharing settings.
​

Choose columns for an individual export

  1. On the Keywords page, click Export.

  2. Select PDF or CSV.

  3. In the columns panel, select which columns to include.

  4. Drag the columns to adjust their order.

  5. Click Export as PDF or Export as CSV.

These selections apply to this export only and do not change your default settings.
​

Using custom report date for PDF exports

You can export historical snapshots.

To change report date:

  1. Click Filter

  2. Select Report Date

  3. Choose the desired date

  4. Then export to PDF

This allows you to:

  • Export monthly SEO snapshots

  • Create before/after comparisons

  • Archive historical performance

Manual exports vs scheduled reports

Feature

Manual Export

Scheduled Report

Trigger

Manual

Automated

Delivery

Download link, with optional email delivery

Email

Recurring

No

Yes

Email customization

No

Yes

Best for

One-off reports

Ongoing client updates

Use manual exports when you need a one-time file without setting up recurring automation.

Best practices

  • Review column settings before exporting

  • Keep PDF exports concise for executives

  • Use CSV for internal analysis

  • Avoid unnecessary columns in client-facing exports

  • Use the Exports page to check progress or retry a failed export instead of starting an unrelated duplicate export.

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